+73
Completed
DJRobbins 1 year ago in Feature Requests / Tasks • updated by Irwin Kwan 9 months ago 22 4 duplicates

Enhance the functionality of sub-tasks by adding the same or similar features to it that 'regular' Tasks have-- sub-tasks are often dependencies that must occur before the main task can be completed, these additional features would be useful:

- don't require that a sub-task have a due date, but allow for it to enhance follow-up & enable sub-tasks to appear on the Dashboard.

- provide the ability to assign a sub-task to other members.


Answer

Answer
Completed

We're excited to announce that assignable subtasks are here! Setting due dates and assignees on subtasks is now available under our business plan.


Subtasks that are assigned to you are now easily visible in your My Tasks section as well as highlighted in your Workspace view.


You can learn more about managing subtasks here.


Thank you all for the helpful feedback!


Duplicates 4

+6

And assign sub-tasks

+1

Yes this would be a great improvement.

+5

this is absolutely essential.


we have weekly web server security updates tasks that are to be tested on production clones by various team members. our systems people are very reluctant to use redbooth for this. we have encouraged them to create a task per update and use subtasks for each frontend/backend check that needs to be done but without assignments and dates they just get easily lost and as do most of the the advantages of even using redbooth.


another feature addition to the subtasks would be to permit @user syntax so at least if a subtask is created mentioning a user the user would be notified.

+3

Also very useful when not dependent on other parts of the subtask. Just very useful to assign sub-tasks to different users.

+2

Yes please. This would provide so much more flexibility in using task lists more like projects.

Absolutely! Only one hierarchy level of deadlines is not enough!

And then the mother task would automatically get the time slot in gantt view like lists do from task. Really important improvement Redbooth Team!

+2

Just started to try out some services. Jumped into Wrike. Wrike isn`t that bad. But Redbooth seems more intuitive. BUT: As long there is no possibility to asign sub task to a user or more users and as long there is no dependency of sub tasks to the main task it is useless for our team. If there is an ETA for this, i would wait for this if it does not take more than two month.

+1

It's essential to be able to create subtasks with the same functionality as main tasks (dependencies, assignment to team members, etc.) This service is very limited in usefulness otherwise--if I only had one level of hierarchy to keep track of, I probably wouldn't need project management software! :) Dealbreaker...time to find another service solution.

+2

My tasks are always made up of sub task. My team supports 11 countries in Europe and almost each task is performed for all. Having separate deadlines for sub tasks would help me control the workload and the process flow.

In summary it is essential for my tea

+1

I agree with Emily Dingee, "And assign sub-tasks".


And, a slight variation of a "dependency". It would be:


IF subtask A is complete, THEN assign subtask B to userX.


Additional variations could include:


IF subtask A is complete, THEN assign subtask B to userX & subtask D to userY.

OR

IF subtask A is complete, THEN assign subtask B to userX & add due date "today".

OR

IF subtask A is complete, THEN assign subtask B to userX & subtask D to userY. & add due date "Tuesday the 25th".

OR

IF subtask A is complete, THEN assign subtask B to userX & subtask D to userY & add due date "Urgent".

OR

IF subtask A is complete, THEN assign subtask B to userX & subtask D to userY & add due date "None".


Also, here's a workflow example of why subtask assignment would be helpful:


I'll use a product listing workflow as an example. I use a tasklist template to generate new product listings, so let's say I want my team to list a new pourover coffee kettle. The tasklist template (which has 15 tasks and a collective 47 subtasks inside those tasks) automatically assigns users to their specific tasks (this is a great feature, thank you!).


  1. Now, some of those tasks, let's say the inventory portion, requires a Sales person holding the kettle in inventory and the Warehouse physically moves the kettle to the photo shoot space. These events shouldn't happen literally simultaneously, but they do need to happen at very close intervals. It would be great to have an "Item Inventory task" that was assigned to the Project Owner (whoever on our team created the tasklist template...so me in this case) with subtasks assigned to other team members.
  2. As the Project Owner, I would be ultimately responsible for making sure the task was completed, but the Sales and Warehouse team would have assigned subtasks within MY task, like "Place [thisSpecificKettle] on hold in inventory" and the Warehouse would have a subtask like, "Place [thisSpecificKettle] into the photo booth" (which we'd hook y'alls new dependencies into so the Warehouse wouldn't preemptively place the item into the photo booth...they'd only place it in the booth after Sales placed it on hold in our online inventory). I would only be able to resolve the whole task until both Sales completed their subtask and Warehouse completed their subtask.

Story wise, the inventory task flows like this:


My boss says, "hey go list this new kettle on our site". I generate a tasklist template in Redbooth and call it, "Prima Coffee's amazing new kettle listing". A task gets assigned to me to ensure our virtual and physical inventory gets updated precisely, in the correct order. Sales gets notified in Redbooth of their subtask of placing an inventory hold on this new kettle. Once Sales checks off their subtask, the Warehouse team gets notified that Redbooth has auto-assigned them with the task of finding the kettle and moving to it our photo studio area. Once I see that this has been completed, I can check my task off. That way we've streamlined a process that can, oddly enough, get very complex very fast (due to the fact that we'll have 10 to 20 of these tasks happening all around the same time).


On the flip side of the task, once the photography is done and a product video has been shot of the new kettle (with dependencies between the content writer, videographer, script writing, film shoot location, and product video star), I'll have Redbooth assign me the "Product complete - update inventory" task. Then it's the reverse of the first inventory task, where the Warehouse team gets assigned with physically bringing the kettle back to the warehouse, then checking off their task in Redbooth, and then Redbooth auto-assigning Sales with virtually removing the inventory hold on the item.


Right now we do all of this "manually" in Redbooth by making subtasks into tasks and trying to plan dates for things to happen. However, a slightly more nuanced, specific grouping of subtask assignment would streamline some of our processes. Otherwise, the warehouse could place something in the photo booth BEFORE Sales placed a hold on the product. A resulting problem can be (ahem...has been...) that we sell that item online that's now sitting in our photo booth (but according to our virtual inventory it's in the warehouse). Subtask assignment dependencies (as in, assigning 1 task to multiple people) would help prevent this error.


Let me know if I can clarify anything, and thank you for working on this!


Planned

Hi All,


Thank you so much for your feedback!


As we've released Multiple Assignees over the last week, we are hard at work addressing your additional concerns around Subtasks. We are actively planning and in development of enhancing Subtasks, starting with the ability to add specific due dates and single assignees to Subtasks, which are discrete pieces of work.


We understand the importance of a hierarchy for your work that includes Subtask ownership, and we aim to provide more flexibility in Redbooth to fit with how you do work.


We'd love to get more feedback over the next month or so, and we will be hosting a closed beta of our Subtask Enhancements.


If you would like your team to participate in the Beta, please let me know by email. The only requirement is that you and your team respond to a brief 5-minute survey during the Beta period.


Thank you again for being Redbooth customers, and we look forward to helping you all get more work done!


+2

What email address should we contact you at regarding the Beta?

You can reach me directly at irwin@redbooth.com


Thanks!

Please include us in the Beta testing for Sub-task functionalities too. Very excited for these new features!!

Hi Irwin,


We would like to be in on the Beta, what email address should we use to contact you?


Thanks!


Josh

Hi Irwin



We would like to be on the BETA trial for the "Add due dates to Sub-tasks and other similar Task functionalities"

Hello Irwin,


We are also interested in being beta testers for this feature!

When is the trial likely to start

Just curious as to an updated timeline for when a trial would start for this.

Answer
Completed

We're excited to announce that assignable subtasks are here! Setting due dates and assignees on subtasks is now available under our business plan.


Subtasks that are assigned to you are now easily visible in your My Tasks section as well as highlighted in your Workspace view.


You can learn more about managing subtasks here.


Thank you all for the helpful feedback!


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